Rules, Terms and Conditions for PAX Aus, Cosplay Crown Championships 2022

The Cosplay Crown Championship Australian Round will be held at PAX Aus 2022.

Grand Prize

  • Trophy

  • Two (2) weekend passes for C2E2, Chicago 2023

  • Return flight from Australian state capital airport to Chicago* to attend the Cosplay Central Crown Championships Final at C2E2, Chicago in August 2023, including up to 1 additional piece of hold luggage for costume transportation if required, up to a total included value of $5000 AUD

  • Three (3) nights’ accommodation (arranged by C2E2)

  • Two (2) 3-day badges to PAX Aus 2023

All other costs are the responsibility of the winner, including the cost of any changes to booked travel, transfers to and from departure point and any Visa/ESTA related costs.

2nd Prize

  • $500 AUD Voucher and Trophy;

  • Two (2) weekend tickets to PAX Aus 2023

Rules

  1. All entrants must be 18 or older to compete in the Cosplay Central Crown Championships.

  2. Entry was submitted on or before 11:59pm AEDT, September 6th, 2022

  3. Applications are open to registered citizens or permanent residents of Australia.

  4. At application, each entrant must submit a minimum of one (1) reference image, images of the costume they wish to enter (with allowance for minor unfinished elements) and a written description which may offer details about the design and construction process, materials and the choice of costume.

  5. All selected entrants are responsible for all expenses related to competing in the Championships Qualifier at PAX Aus, including all lodging and travel to and from the convention centre. All contestants must have a badge valid for Sunday, October 9 at PAX Aus. Entrants are responsible for their own belongings. ReedPop is unable to provide a secure area for personal items. 

  6. Entrants may participate in the Crown Championships only once per year. Applicants must not register multiple times with multiple costumes. A contestant can only enter once across all qualifier events and only wear one costume.

  7. Group entries are not permitted.

  8. Entrants must comply with the ReedPop costume, weapons and props rules and will be subject to security checks on entry to PAX Aus. 

  9. Costumes for the Crown Championships must represent an existing or recognisable character or element from the pop culture realm, including comic books, movies and television, video games, anime, manga, theatre or fantasy. Characters or elements from bands, musicians and drag acts are not eligible.

    1. Costumes replicating published designs from comic books, movies and television, video games, anime, manga, theatre or fantasy, including derivative designs by well known concept artists that have been publicly available for at least 1 year and not directly commissioned by the finalist, will be judged on “Accuracy” i.e. the detail and steps taken to create a costume that is accurate to the given reference material.

    2. Costumes inspired by existing characters but given an original twist, e.g. character mash ups or interpreting a recognisable character in an alternative style, will be judged on the “design” choices and decisions taken to create a cohesive costume.

  10. Entrants must have made the costume they are using in selection events and the Final by themselves. 

    1. All significant visible costume elements that can safely be made without assistance must have been constructed entirely by the competitor; If it is impossible or unsafe for a single person to make a costume element, assistance for simple tasks such as holding things in place is acceptable;

    2. It is acceptable to use bought wigs, shoes, and accessories such as spectacles etc. Simple, largely insignificant base layers such as a leotard or pantyhose are similarly permitted. Any customisation such as styling a wig or modifying shoes must be the sole work of the entrant;

  11. Costumes used for the Championships Qualifier or Final must not have been used for any previous international cosplay or costume contest final. 

  12. The costume should not exceed 2.5m/8ft in any one dimension, and the entrant should be able to safely move in the costume with limited assistance and the costume must not impede the finalist’s ability to get on and off stage. The ReedPop team reserve the right to intervene should they believe a costume is not safe to participate on stage.

  13. All costumes should provide enough coverage to be worn in public and should be in good taste and appropriate for a family-friendly show. 

  14. Costumes cannot be obscene or offensive, including insensitive or unnecessary use of makeup, nor endorse any form of hate or any hate group. Gore, graphic violence or other objectionable elements may also be grounds for disqualification as determined by the judges or ReedPop.

  15. Costumes cannot promote alcohol, illegal drugs, tobacco, firearms/weapons (or the use of any of the foregoing), any activities that may appear unsafe or dangerous or any particular political agenda or message.

  16. Costumes must not defame, misrepresent or contain disparaging remarks about Cosplay Central, ReedPop and their products, or other people, products or companies, or communicate messages or images inconsistent with the positive images and/or goodwill with which Cosplay Central and/or ReedPop intends to associate the Competition; 

  17. Costumes cannot depict, and cannot themselves, be in violation of any Australian or other applicable law.

  18. All accepted contestants must attend craftsmanship judging on the contest day. If accepted, ReedPop will notify entrants when and where the craftsmanship judging will take place. Entrants must appear in costume at the time of their judging. Construction or progress pictures should be brought by the entrant to their judging session; not supplied electronically. Failure to appear for judging will result in disqualification

  19. The weighting for each of the judging criteria is as follows: Accuracy or Design - 20% ; Ambition – 10%; Construction – 50% ; Stage Presentation – 20% 

  20. The judges’ decisions are final and no further negotiation is permitted. There is no obligation on ReedPop or the judges to provide feedback. 

  21. Selected Finalists are expected to wear the costume that they qualified in for the Championships Final; should a Finalist wish to compete in an alternative costume this may be permitted following discussion with the ReedPop team

  22. Entrants should prepare a stage presentation or performance to showcase their costume on the stage. This can be a simple presentation of the costume’s details and features or a scripted performance

    1. Each entrant will be on stage for a minimum of 1 minute and a maximum of 2 minutes 

    2. Stage dressing is not permitted for qualifier rounds. 

    3. Presentations must be suitable for a family audience. 

    4. Entrants must provide their own music and any pre-recorded dialogue; This must not contain any copyrighted material including music, voice recording or sound effects. Any ‘royalty free’ materials used must be free to use without credit. Background videos are not accepted; the stage screen is not available for video footage. 

    5. Energetic performances involving e.g., running or martial arts displays will require further assurance regarding the skills of the performers, and we reserve the right to interrupt performances for safety reasons. 

  23. The safety of the audience, staff, and other participants must not be compromised. This means that pyrotechnics, fireworks or any other methods of creating or causing a naked flame or explosion are forbidden; anything that may litter the stage that cannot be quickly removed (e.g., glitter or confetti) or make it slippery or sticky is similarly banned. The use of lasers, regardless of strength, is not permitted by the venue. Self-generated vapour as part of a costume may be permitted for use on stage following assessment by the ReedPop team

  24. Each entrant grants to RX Global, a division of RELX Inc. ("Management"), its employees, agents, and assignees, the absolute and irrevocable right and permission to photograph, film, reproduce, portray and/or otherwise exploit the name, voice, appearance, photograph, image and/or likeness of such Finalist at PAX Aus and/or in the Competition (collectively, "Likeness"), and to use the results and proceeds, without limitation, in materials produced by Management in any and all media, in perpetuity. Competitor hereby waives any claim to compensation for use of such Likeness. Competitor agrees that Management owns the images and all rights related to them. The images may be used by Management in any manner or media without notifying Competitor, such as the Cosplay Central website, publications, promotions, broadcasts, advertisements, and posters, for advertising or other related purposes. Competitor waives any right to inspect or approve the finished images or any printed or electronic matter that may be used with them

  25. Release: By accepting a prize, each winner agrees to release and hold harmless ReedPop and its direct and indirect subsidiaries, suppliers, distributors, advertising/promotion agencies, and prize suppliers (if any), and each of their respective parent companies and each such company’s officers, directors, employees and agents, from and against any claim or cause of action, including, but not limited to, personal injury, death, or damage to or loss of property, arising out of participation in the Cosplay Central Crown Championship or receipt or use or misuse of any prize.

  26. ReedPop reserves the right to cancel, suspend and/or modify the Cosplay Central Crown Championship, or any part of it, if any fraud or technical failures or any other factor beyond ReedPop’s reasonable control impairs the integrity or proper functioning of the Cosplay Central Crown Championship, as determined by ReedPop in its sole discretion. ReedPop reserves the right, in its sole discretion, to disqualify any individual it finds to be tampering with the entry process or the operation of the Crown Championships or to be acting in violation of the Rules or in an unsportsmanlike or disruptive manner.  Any attempt by any person to deliberately undermine the legitimate operation of the ReedPop Comic Con Championships of Cosplay may be a violation of criminal and civil law, and should such an attempt be made, ReedPop reserves the right to seek damages from any such person to the fullest extent permitted by law. ReedPop’s failure to enforce any term of these Rules shall not constitute a waiver of that provision.

  27. Limitation of Liability: ReedPop is not responsible for: (1) any incorrect or inaccurate information, whether caused by entrants, typographical errors, printing errors or by any of the equipment or programming associated with or utilised in the Contest; (2) technical failures of any kind, including but not limited to malfunctions, interruptions, or disconnections in phone lines or network hardware or software; (3) unauthorised human intervention in any part of the entry process or Crown Championships; (4) technical or human error which may occur in the administration of the Crown Championships or the processing of entries; or (5) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from an entrant’s participation in the Crown Championships or receipt or use or misuse of any prize (provided always that ReedPop or its employees or contractors are not negligent in any way in relation to such injury or damage).  If, for any reason, an entrant’s entry is confirmed to have been erroneously deleted, lost or otherwise destroyed or corrupted, that entrant’s sole remedy is another entry in the Crown Championships, if feasible. If the Cosplay Central Crown Championships, or any part of it, is discontinued for any reason, ReedPop, in its sole discretion, may elect to hold a random draw from among all eligible entries received up to the date of discontinuance for the prize(s) offered herein.

  28. Employees, staff, crew or guests of ReedPop or any associated company and their immediate families, and persons connected with the Championships e.g., prize sponsors or judges and their agents are not eligible to enter the Cosplay Central Crown Championship.

  29. In the event of any dispute arising, these Rules are to be interpreted in accordance with the laws of Australia